At Link Personnel Services ("we," "us," or "our"), we are committed to safeguarding the privacy and protection of personal data in compliance with the (proposed) Vanuatu Data Protection and Privacy Act (the "Act"). This Privacy Policy explains how we collect, use, store, and protect personal information in our recruitment, employment, and HR services.

 

1. Collection of Personal Information

We may collect personal information directly from individuals, including but not limited to:

• Full name

• Contact details (address, email, phone number)

• Identification details (passport, Vanuatu National Identification Card)

• Employment history and qualifications

• References and background information

• Payroll information, including bank details

• Any other data relevant to recruitment and employment processes

We may also collect personal information from third parties such as criminal record and passport checks, and referees or previous employers, provided that appropriate consent has been obtained from the individual.

 

2. Purpose of Collecting Personal Information

We collect and process personal data for the following purposes:

• Recruitment, placement, and employment-related services

• Contract management and HR administration

• Payroll processing and benefits administration

• Legal compliance, including labour laws and superannuation regulations

• Maintaining contact with candidates and employees

• Providing services requested by our clients or complying with client requirements

• Applying for insurance including Workers Compensation and health insurance.

 

3. Legal Basis for Processing Personal Information

We process personal data only where:

• The individual has given consent; and

• The processing is necessary for the performance of a contract; or

• The processing is required by law; or

• The processing is necessary to protect the legitimate interests of Link Personnel Services, except where such interests are overridden by the rights of the individual.

 

4. Storage of Personal Information

We store personal information securely using third party storage systems. We only use the data for the purposes for which it was collected, or as required by law. Once the data is no longer needed, it will be deleted.

 

5. Sharing of Personal Information

We do not disclose personal information to third parties unless:

• The individual has provided consent, and

• It is required for fulfilling our services (e.g., sharing data with potential employers or clients); or

• We are legally obliged to share the information (e.g., government authorities).

When personal data is shared with third parties, we ensure that the recipient agrees to protect the confidentiality and security of the information.

 

6. Data Security

We take reasonable steps to protect personal information from unauthorized access, disclosure, or misuse. These steps include:

• Secure third-party storage systems and encryption technologies; and

• Restricted access to personal data based on a need-to-know basis; and

• Regular review of security measures to ensure data protection.

 

7. Individual Rights

Under the Vanuatu Data Protection and Privacy Act, individuals have the following rights regarding their personal data:

• Right to Access: Individuals may request a copy of the personal information we hold about them.

• Right to Rectification: Individuals may request corrections to any inaccurate or incomplete data.

• Right to Erasure ("Right to be Forgotten"): Individuals may request the deletion of their personal data, subject to legal and contractual obligations.

• Right to Restrict Processing: Individuals may request limitations on the processing of their personal data.

• Right to Data Portability: Upon request, and where reasonably and commercially practicable, personal data may be transferred to another service provider.

• Right to Object: Individuals may object to the processing of their personal data in certain circumstances.

Requests to exercise any of these rights should be directed in writing to Link Personnel Services, and we will respond in accordance with this Policy.

 

8. Consent

Where we rely on consent as a legal basis for processing personal information, individuals have the right to withdraw their consent at any time. Withdrawal of consent will not affect the lawfulness of processing based on consent before its withdrawal.

 

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or legal obligations. The most current version will always be available on our website (www.linkps.com). We encourage individuals to review this policy regularly.

 

10. Contact Information

For any questions, concerns, or requests regarding this Privacy Policy or the handling of personal data, please contact:

Link Personnel Services 
Chantilly’s at the Bay Resort
Kumul Highway
Port Vila
info@linkps.com

 

We are committed to ensuring compliance with the Vanuatu Bill for Data Protection and Privacy Act and respecting the privacy of individuals who engage with our services.

By using our services or providing your personal information, you acknowledge that you have read and understood this Privacy Policy.

This Privacy Policy aligns with the provisions of the pending Vanuatu Bill for Data Protection and Privacy Act and aims to protect the privacy of individuals while allowing Link Personnel Services to offer high-quality HR and recruitment services.

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